Identify the role of each business before comparing quotations. A manufacturer, authorised distributor, system integrator and contract processor can provide different services. Request evidence for any claimed authorisation and clarify which organisation is responsible for the equipment and support.
Compare the quoted configuration, technical scope, acceptance testing, delivery terms and service coverage. Record what is included in installation, training, maintenance and spare parts.
Ask who will perform application testing and how its results will be documented. Check whether sample results describe your actual material and production conditions.
A company profile is an introduction. Procurement decisions should use current written specifications, commercial terms and directly confirmed capabilities.